Loss Prevention Checklist for Parking Operators

Loss prevention is a set of policies and procedures designed to minimize theft, fraud, vandalism and waste. Use this sample Loss Prevention Checklist for Parking Operators to create or update your loss prevention program across your parking lots and sites.

General

1. Record date of the last LP Audit
2. Location has a key control log for all business keys
3. Keys display “do not duplicate” message
4. Location changes locks when a key is lost or stolen
5. There is a functioning alarm system
6. Each associate has their own alarm code
7. Location does not allow non-employees into office outside of operating hours (posted hours)
8. All non-employees sign in and out of the office
9. Only employees are allowed in offices or payment booths
10. Location changes passcodes every six months
11. No security cameras are offline or down
12. Access control systems are working
13. The access control systems include Anti-Passback or Passback Control
14. Counting system sensors/cameras are in working order
15. Warning and not-at-fault signage is in place

POS and safe

1. Record amount in the cash float
2. Register (POS) keys are kept in a sealed and secured location
3. Employees have an individual ID/passcode to the POS
4. Each employee has their own safe code
5. Location looks at monthly POS activity by individual employee
6. All locations conduct monthly inventory counts for tickets and permits
7. There a camera covering every POS station
8. Associates follow deposit protocols for POS, payment machines, and bank deposits

Payment Machines

1. Automated payment areas are designated and well lit
2. Automated pay stations are secured with a camera covering each station
3. Coin shutters are in place
4. Employees follow cash collection protocols
5. Machine scheduled maintenance is up to date
6. Employees report all instances of machine vandalism

Staff

1. Location promotes the business abuse line and open door policy
2. Managers have regular discussions about loss prevention with staff
3. Location conducts criminal background checks on new employees
4. There is a written code of conduct issued to each employee
5. Loss prevention policy is distributed to each employee on first day of employment

Operations

1. Review current contracts with vendors and private operators
2. Ensure penalty clauses for non-performance for vendors and private operators are executed
3. Reconcile “free” spaces given out with company policy
4. Ensure compliance with Payment Card Industry (PCI) regulations
5. Staff check for and handle abandoned vehicles according to company policy

OTHER AUTOMOTIVE AND PARKING RESOURCES

Refer to the Automotive and Parking category for checklists, how-tos and best practices for the automotive and parking industries.

OTHER LOSS PREVENTION RESOURCES

Refer to the Loss Prevention category for checklists, how-tos and best practices for loss prevention.

For more on loss prevention, see our comprehensive guide:

More CHECKLISTS

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2. Refer to our checklists category of more than 33 checklists to manage every aspect of your operations.